Contents for this Tutorial:
If you just need
quick access to a phone number, use the database on the our site. It
can be found at http://www.harlemlive.org/contacts.html
First go to the Harlem server:
You want to open the File that looks like this:
Which is inside the Folder called Contacts, within HarlemLive Org, Within HarlemLive.
Once you double
click on the C & B file, it will either look something like
this:
The way to
choose between the two is under the "LAYOUT" menu.
Columns will just show basic info, whereas Notes On Line will be fuller, and allow you an area to type notes when you are calling the person.
If you are
searching for a name already on the list, you will want to use the
Find command, or Apple-F (also under the edit menu)
Type in the name you are looking for and hit
RETURN key
on the keyboard or the Find Next button
The name you were searching for will be found.
You can also scroll through the different records with the tool in the upper left hand corner by dragging the little tab or by clicking on the images of the index cards. (try it!!)
Once you call someone
(see phonescript),
you can then write what happened when you called them in the notes
section: (If you don't see the notes section, or the layout doesn't
look like the picture below, you need to change the layout. Look
HERE)
Make sure you save any changes:
If you are adding a New
record, Type Apple-R or use New Record under the
Edit
menu.
Depending on what Layout you are in
You will see either :
After
entering the appropriate data (Name, Organization, phone,
email,etc.), you want to organize it by Clicking Apple-J and then
Click RETURN key or the Okay Button
and always save your changes:
